Duties of Accounting officer

ACCOUNTING OFFICER

1. Responsible for Cash Management

• Prepares cash requirement for requisitions from operations
• All expenses and payments are true and correct
• Checks correctness and submits Liquidation of various cash requirements

1. Responsible for Bank Deposits

• All cash from branch sales are deposited accurately
• Amount of Daily Sales of the branches are true and correct
• All collections from other income are deposited accurately

1. Responsible for Check Disbursement

• All expenses and payments are true and correct
• All payments are made within due date

1. Responsible for Accounts Receivable

• All receivables are billed, collected and deposited on time

1. Bookkeeping using Quickbooks

• Verifies the correctness of amounts to be recorded in the books
• Records all transactions in the Quickbooks

1. Responsible for all Government Reportorial Requirements

• Business Permits, BIR, SSS, Philhealth, other government agencies

1. Responsible for the preparation of Management Reports

• Week On Week Sales Performance
• Product Movement Report
• Monthly Sales Summary Report
• Monthly Profit and Loss
• Year on Year Sales Performance

1. Responsible for preparing yearly financial projections or budget

• Monitors actual performance vs. Financial projections

1. Performs other directives and instructions in relation to the company’s operations

Disbursements

         Cash Disbursements

                Cash Requirements

                Check encashment

                Liquidation of Cash Requirments

                Check preparation and liquidation of cash purchases

        Check Disbursements

                Check Preparation of Credit Purchases

                Check preparation for all payables

                Check releasing of payments

Billing

        Records all accounts receivables

                Sales on Credit

                Delivery Invoices of Joint Ventures

                Delivery Invoices of Franchisees

                Royalty Fees

        Prepares billing for all accounts receivable

Collection

        In charge of collecting accounts receivables

Deposits

        In charge of bank deposits

Bookkeeping of accounts in the Quickbooks

        Posting of the following accounts :

                Write Checks

                Branch Sales and Expenses

Stock Allocation

        Fruit allocation

Management Reports

        Weekly Sales Performance vs Weekly Sales Quota

        Monthly Year on Year Sales Performance

        Monthly Profit and Loss Statement

        Weekly Product Movement

        Weekly Sales Report Audit

                Sales declared vs cups out

                Amount deposited vs total sales and total expenses

GOVERNMENT BUSINESS REQUIREMENTS

1. PREPARING CASH REQUIREMENT
2. ENCASHMENT AND DEPOSIT
3. PREPARE CHECK PAYMENT
4. MONTHLY SALES SUMMARY
5. CHECKING WEEKLY SALES REPORT OF BRANCH
6. AREA REPORT
7. FRUIT ALLOCATION
8. REPORTS

• WEEK ON WEEK
• PROJECTION VS ACTUAL
• YEAR ON YEAR
• SALES QUOTA
• AREA REPORT

1. PREPARING BIR DOCUMENTS/GOVERMENT DOCUMENTS

• BIR PAYMENT
• MONTHLY SSS PAYMENT
• MONTHLY PHILHEALTH PAYMENT
• MUNICIPAL PAYMENT

1. WEEKLY BILLING SIS, NOTRE, DON BOSCO & LS ANTIPOLO
2. BOOKEEPING
3. FIELD WORKS(IF NEEDED)